The name of the Union is 'The Cardiff and District Rugby Union' hereafter referred to as the 'District Union’.
The objects of the District Union shall be to act under the jurisdiction of the Welsh Rugby Union, as the governing bodies, for the encouragement and control of Rugby Union Football in Cardiff and District and within a radius of 12 miles.
The management of the District Union shall be vested in an Executive Committee elected at the Annual General Meeting.
The Executive Committee shall consist of the President, 4 Vice Presidents, Life Members, Hon. Secretary, Assistant Secretary, Hon. Treasurer, 14 Committee-Men and 1 representative of the Cardiff Society of WRU Referees. The Chairman of the Committee shall be elected by that body at their first meeting.
All executive Members must retire annually and must be re-nominated if seeking re-election. Nominations for the Executive Committee must be submitted to the Hon. Secretary by the 1st of May each year in writing. A nominee for Vice President must have served for at least 7 years, not necessarily consecutively.
Elections shall be made by ballot at the AGM. Those entitled to vote and so voting must vote for each of the vacant places. Failure to comply will invalidate the ballot paper.
d. Insufficient Nominations
If insufficient nominations are received in accordance with Bye-Laws 3(b) for the executive committee, those persons nominated will automatically be elected and the committee so elected can co-opt sufficient members required of the constitution under bye-law 3(a).
e. Restricted Representation
No club shall have more than one representative on the Executive Committee, excluding the President, Vice President, Life Members or Officers.
A member of the Executive Committee absent from three consecutive monthly meetings is disqualified from membership unless the committee is satisfied that the cause of the absence is unavoidable.
The Executive Committee shall have the power to appoint persons to replace any member disqualified under Bye-Law 3(f). The Executive Committee shall also have the power to co-opt persons to serve on the Executive Committee in addition to the elected members, provided the coopted members shall not exceed 3 in number.
Officials and committee men have the right to vote at all meetings.
The accounts of the District Union shall be closed on the last day of the rugby season.
4. EXECUTIVE COMMITTEE MEETINGS
a. The executive committee shall meet once a month
b. The quorum shall be six.
5. POWERS OF THE COMMITTEE
The Executive Committee has powers to: -
a. Expel, suspend or fine any club and suspend any official or member of any club of the District Union, where such club, official or member has contravened the Bye-Laws of the District Union.
b. Adjudicate on any dispute between member clubs of the District Union.
c. Appoint sub-committees from amongst the members of the Executive Committee to deal with any matters referred to them by the Executive Committee, and report back.
d. Require the attendance of any official or member of a district club and require him to produce relevant documents to assist the committee or subcommittee in the exercise of its powers in any dispute or matters under consideration.
e. Promote trophy competitions.
f. Form Leagues and/or Divisions.
g. Select a Cardiff and District Team and arrange to play: -
i. Appoint four Vice Presidents.
j. Elect to Life Membership of The District Union any person who has rendered singular service to the District Union and in particular any person who has served on the Executive Committee for a term of 25 years, not necessarily a consecutive term.
k. In addition to the powers specifically conferred on them, have the control of the finances of the District Union, and have all such administrative power as may be necessary for properly carrying out the objects of the District Union in accordance with these Bye-Laws.
6. PATRON AND VICE-PATRON
The nomination of a person for the office of Patron is the prerogative of the Executive Committee, but such nomination must be placed before an A.G.M. for acceptance.
The Patron has no voting rights. The nomination of a person for the office of Vice-Patron is the prerogative of the Executive Committee, but such nomination must be placed before an A.G.M. for acceptance. The Vice-Patron has no voting rights.
District Union ties and/or blazer badges will be awarded at the discretion of the Executive Committee for the time being, to persons whom it is considered by the said Committee to be deserving by reason of having either represented the District Union or having rendered services to the Union.
8. LEGAL LIABILITY
Membership of the Union is conditional upon the understanding that no legal liability of whatever nature will attach to the Union, its Officers or Committeemen for any actions taken or any decision made either collectively or individually concerning the clubs in membership and the individual members thereof.
9. ANNUAL GENERAL MEETING
a. The A.G.M. shall be held during the month of June, 14 days notice must be given.
b. Each club will be entitled to send 2 representatives, exclusive of its District Union Officers or Committee Member.
c. The A.G.M. will be chaired by the Chairman of the Executive Committee of the preceding year.
d. The following items of business will be considered at the meeting: -
a. Extraordinary General Meeting. The Hon. Secretary shall call an Extraordinary Meeting of the District Union upon receiving in writing to do so by at least three secretaries of clubs in membership. Each club shall be entitled to send two Representatives to the meeting exclusive of its District Union Officers or Committee Men.
b. The Executive Committee shall have the Power to convene an Extraordinary General Meeting.
c. Upon giving at least seven days notice and his reasons therefore, a Chairman or Hon Secretary of any club of the District Union shall be entitled to appear before the next meeting of the Executive Committee to discuss any matter relevant to his club.
11.MEMBERSHIP AND AFFILIATION
a. Any proposed and properly constituted District Club shall be eligible for membership of the District Union provided that: -
i. It satisfies the criteria set down by the W.R.U.
ii. It pays the prevailing Annual Fee.
iii. The clubs affairs both on and off the playing field are conducted to the satisfaction of the District Union's Executive Committee.
iv. The W.R.U.'s Annual Death and Permanent Disability Insurance Scheme is complied with.
c. Associate Membership. The Committee may admit to associate membership of The Union, any club or organisation who wish to participate in the playing of rugby union with the provisos, that associate members are: -
i. Have satisfied any criteria set down by the W.R.U.
ii. Bound by the Constitution and bye-laws of The Union. iii. Not eligible to representation on any Union Committee.
iv. Not entitled to submit resolutions or propositions or send any delegates to the Annual General Meeting.
v. Not entitled to participate in The Unions ticket allocation scheme.
vi. Obliged to pay the minimum annual premiums required by the W.R.U.'s Death and Permanent Disability Insurance Scheme.
vii. Required to make payment of the prevailing annual affiliation fee.
12.LAWS OF THE GAME
All matches shall be played in accordance with the W.R.U. Laws of the Game.
a. Allowances. Actual travelling expenses (i.e. 2nd class railway fare/bus fare). Where a private car is used a mileage rate may be charged. The rate per mile will be in accordance with that laid down by the W.R.U. for their referees.
b. Payment. The home club will be responsible for the payment of the referee.
c. Cancellation. In the event of a match having to be cancelled or postponed the home club shall make every endeavour to notify the referee in time to prevent him travelling. Upon failing to do so, the Committee shall order the club in default to pay the expenses of the referee and a fine of £10.
14.CONDITION OF GROUND
a. Fitness. Where the fitness of a playing pitch is in question both captains shall inspect and if unable to agree, the referee shall make a decision which will be final.
b. Unplayable. In the case of the playing pitch being unplayable, the home clubs officials must acquaint the visiting club and the referee in reasonable time to prevent them travelling. In the event of failure to comply with this Bye-Law, the club in default shall be ordered to pay reasonable expenses to the referee and visiting club.
15.NON FULFILMENT OF FIXTURES
a. Matches arranged between clubs shall not be cancelled or postponed except by mutual consent or, in the case of league or cup matches, with the approval of the Committee.
Any dispute respecting such cancellation or postponement shall be immediately referred to the Committee. In the event of a club failing to fulfil a fixture that club shall show reason which, if not acceptable to the Committee shall render the offending dub liable to a minimum fine of £25.
b. All claims shall be made within 7 days of non-fulfilment of fixture and must include all correspondence proving the fixture.
Until the case of a player ordered off the field by a referee has been dealt with by the appropriate committee, that player shall continue to be eligible for selection for any club or other team.
17.DISTRICT UNION SELECTED PLAYERS
The District Union shall have prior claim on Clubs individual players selected to play or act as reserve in District Union Engagements. Any player infringing this Bye-Law shall show good reason or be liable for suspension.
18.REGISTRATION OF PLAYERS
Every Club must register with the W.R.U by the 31st August each year a list of new players for the coming season. Any player joining after the 1st September must be registered immediately. All registered players will remain members of that club until officially transferred. Registration does not lapse in the close season.
19.PERMIT AND TRANSFER REGULATIONS
A transfer is the resignation of membership from one club to accept membership of another. Any player who wishes to transfer his membership from one club to another must himself apply to his parent club for permission, and such permission shall not be unreasonably withheld or delayed. An official transfer form must be completed and sent immediately to the W.R.U by the transferring club who must simultaneously inform the transferee club of their action. No transfer shall be considered complete or acted upon until the original transfer form complete in every detail has been received by the W.R.U. The reasons for wishing the transfer must be clearly and concisely stated and must provide information which will leave the W.R.U in no doubt as to the bona fide nature of the application. Failure to do so may lead to refusal of the transfer. A player who has obtained a transfer cannot again be transferred until at least six weeks have elapsed. In one playing season a maximum of two transfers shall be allowed unless the District Union considers the circumstances exceptional enough to warrant further transfers.